Privacy Policy

Last updated: September 27, 2026

FitSift (fitsift.com) is a job-matching service operated by VeBaS Technologies ("we", "us"). This policy explains what information FitSift collects, where it is stored, how it is used, who it is shared with, and the choices you have. By joining the waitlist or using FitSift you agree to this policy and to our Terms of Service.

The short version

• Your documents live in your own Google Drive. Your resumes, every tailored resume and cover letter, and your application tracker are saved in a FitSift folder in your Google Drive. The full details FitSift reads from your resume are kept in FitSift's private app-data area of your Drive. None of this is stored on our servers.
• We keep only what's needed to find jobs for you — a short matching profile and your match scores — so FitSift can keep matching new jobs and email you about them, even when you're signed out.
• FitSift can only see the files it creates in your Drive. It can't see anything else in your Drive.
• We don't sell your data and we don't show ads.

Where your information is stored

While you use FitSift, some of your information (for example a resume being tailored) is held briefly in our servers' memory to do the work, and is discarded afterwards — it is not saved to our databases or disks.

Information we collect

• Account details. You sign up and sign in with Google, so we receive your name, email address and Google account ID. If you ask for more time, we keep the length you chose and any note you add. We never receive your Google password.
• Your agreement to these terms. The date you accepted the Terms of Service and this Privacy Policy, which version, and your consent to store your files in Google Drive.
• Resume and preferences. The resumes you upload and what FitSift reads from them, and the filters and preferences you set — stored as described above.
• Job activity. Jobs you save, import or apply to, and the documents you generate — stored in your Drive.
• Pages you send to FitSift. When you use Paste JD, Share to FitSift, the Send to FitSift bookmark or the browser extension, we receive the address of that page, the job information on it and its "Apply" links.
• Browser extension. The extension reads job postings only on the supported job sites listed in its store page, and on any other page only when you click "Send this page to FitSift". It does not track your browsing.
• Technical information. Your IP address, the cookies that keep you signed in, and basic server logs used for security and troubleshooting.

How we use it

• To match you against new job postings throughout the day — including while you're signed out — and explain why each job does or doesn't fit.
• To email you when new jobs match you. You can turn these emails off in your preferences, and every one has an unsubscribe link.
• To generate tailored resumes and cover letters when you ask for them, and save them to your Drive.
• To run the waitlist: review sign-ups, approve access for a set period, handle requests for more time, and sign you in.
• To send you emails about your access — for example your waitlist confirmation, your approval, extensions, and a notice when your access ends.
• To find companies' public job boards from the job links people import, so FitSift can list those companies' other openings for everyone. Who imported the link is not shown to other users.
• To keep FitSift secure, prevent abuse and fix problems.

Resume analysis, matching and writing run on servers we operate, using AI models we host ourselves. Your resume is not sent to third-party AI providers. If that ever changes, we will update this policy and tell you before it happens.

Google user data, including Google Drive

FitSift requests these Google permissions:

• openid, email, profile — to sign you in and identify your account.
• drive.file — to create a FitSift folder in your Google Drive and read and write only the files FitSift creates there. FitSift cannot see, open or change any other file in your Drive.
• drive.appdata — to keep FitSift's own working files (your parsed resume and the data behind each tailored resume) in a private app-data area of your Drive. It isn't shown in your Drive file list; you can delete it any time under Drive → Settings → Manage apps → FitSift.

You connect your Drive once. So you don't have to reconnect on every visit or device, FitSift keeps the authorization Google gives it — encrypted on our servers — and uses it only to open and save FitSift's own files in your Drive, from your browser, while you're signed in. It is deleted when your access is revoked, when your account's grace period ends, when your account is deleted, or when you remove FitSift's access in your Google Account settings (FitSift will then ask you to reconnect before it can save or open your files).

FitSift's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. In particular, we use data from your Google account and Drive only to provide and improve FitSift's user-facing features; we don't use it for advertising; we don't sell it or transfer it to others except as needed to provide FitSift, to comply with the law, or as part of a merger or acquisition with notice to you; and no person reads your Drive files unless you ask us to (for example for support), it's needed for security, or the law requires it.

Sharing

We do not sell your personal information and we do not show ads. We share information only with service providers that help run FitSift, under their own privacy and security terms:

• Google — Google sign-in, Google Drive (where your documents are stored, under your own Google account), and delivery of the emails FitSift sends.
• Cloudflare — network, security and hosting.

We may also disclose information when required by law or to protect the rights and safety of our users and the service.

Job postings and company job boards

FitSift collects publicly available job postings from company career sites and job boards through their public listings. We don't collect from sites whose terms forbid it, such as LinkedIn, Indeed and Glassdoor. When you apply to a job, you do so on the employer's or board's own site, and their privacy policy applies to what you submit there.

Retention and deletion

• Files in your Google Drive are yours. They stay in your Drive when your FitSift access ends, and you can move, share or delete them whenever you like. Deleting FitSift's hidden app data (Drive → Settings → Manage apps) means FitSift will ask you to upload your resume again.
• What we keep on our servers — your matching profile and match scores — is kept while your access is active. When access ends (it runs out or is revoked) we keep it for a grace period, so matching can resume if more time is approved; after that it's deleted automatically:

• We keep a short record of your account (name, email, dates and decisions) after that, so we know your history if you sign up again.
• Moving to Drive: if you used FitSift before documents moved to Google Drive, we ask for your consent, copy your resumes and applications into your Drive, and then delete our copies.
• To access, correct or delete what we hold about you, email support@fitsift.com. We respond within 30 days.

Security

FitSift is served only over HTTPS. Sessions use signed, HTTP-only cookies, access is limited to approved users, and each account's use is rate-limited. Files in your Drive are protected by your Google account — keep it secure. No system is perfectly secure, but we take reasonable measures to protect your information.

Children

FitSift is intended for job seekers aged 16 and over and is not directed at children.

Changes

If we change this policy, we will update the date above. For significant changes we will tell you in the app or by email before they take effect, and ask you to accept the new version where required.

Contact

VeBaS Technologies · support@fitsift.com · vebastechnologies.com